Digitization & Archiving
The goal of digitization is mainly to create content of databases to facilitate access to, preservation and dissemination of information resources.
Digitization is primarily the process of converting written and printed records into electronic form. The content may be text, image, audio or a combination of these (multimedia). The output of digitization process is an electronic document that can also be hosted on Internet/Intranet. The electronic document may be in Portable Document Format (PDF)/Tagged Image File Format (TIFF) and also in other required formats.
Digitization has become a practical necessity and reality with technology interventions to provide improved access to information resources, preservation and dissemination as required, at any time, anywhere(Internet or Intranet) and any place.
Archiving or preservation is the practical task that consists of keeping documents intact for future use”. In preserving documents, we want to make and keep the information that they contain available for the future. There are many different reasons for preserving documents. In the business community, documents are mainly preserved for legal reasons. Documents are kept because we are required to do so by law or because we are obliged to do so by virtue of a contract, or for the sake of their value as evidence. For society in general, historical and scientific research are two additional reasons for preserving documents.
"A survey has shown that professionals spend only 5% to 15% of their time reading/using information and they spend up to 50% of their time searching for it."
There are many advantages of Electronic Archives which can contibue to extensive cost savings:
- Man hour cost savings
- Space Saving
- Exact Digital/Printed copies
- Full searchability on all content
- The ability to share information throughout your organization
- Permanent and Stable document integrity
- To prevent unauthorized access by assigning Signatures/Passwords
TechnicaCon ensures a stable, secure and usable digital archive for all your business-critial/organizational information. TechnicaCon offers several solutions that help you automatically classify, archive and disclose all the various types of information you have in a unifrom and secure fashion.